GREATER QUAD CITIES RIMS 

CHAPTER OFFICERS DESCRIPTION OF DUTIES

All Officers of the Chapter agree to conduct themselves in a proper and appropriate manner, and agree to act on matters in the best interest of the Chapter and its members.  Additionally, each officer will commit to attend the monthly Chapter Board meetings, and the Annual Officers Planning meeting.

The following are the responsibilities of each of the Greater Quad Cities RIMS Chapter Officers. 

PRESIDENT:
The President is the Chief Executive Officer of the Chapter and is responsible for providing leadership and motivation to all chapter members.  The President is also responsible for assuring that the Chapter operates in accordance with its and RIMS National's Constitution & Bylaws and conducts its business in accordance with the laws or jurisdiction in which it is located. 

The President will carrier out the following functions:
            Supervises all Chapter business and activities
            Serves as the Chapter's official spokesperson
            Prepares Chapter Board Meeting Agendas
            Presides over Chapter Board Meetings
            Presides over Chapter Meetings
            Reports to Chapter Members on Chapter matters (Meetings/Newsletters)
            Appoints Committees
            Receives officer and committee reports
            Check and Contract signature authority (jointly with Treasurer and Secretary)
            Sends thank you letters to program speakers
            Sends letters to guests or prospects following meeting attendance

FIRST VICE PRESIDENT:
            Assist the Chapter President in planning and meeting management and other Chapter activities
            Serve as Chair person for Chapter meetings when requested or when the President is unavailable
            Sends out Chapter meeting speaker confirmation & thank you letters

TREASURER:
The Treasurer is assigned responsibilities for all financial operations and is expected to be accountable for all income and expenditures.  

The Treasurer will carry out the following functions:
            Obtain financial records and files from the previous treasurer
            Review such records and reconciles any discrepancies
            Prepare monthly financial statements for Chapter Board meetings
            Reconcile bank statements
            Monitor Chapter cash flow
            Assess meeting costs and revenues
            Issue all Chapter checks as directed by the board
            Prepare and files IRS and other government forms
            Maintain proper and adequate financial records
            Serve as the responsible party in the absence of the President & Secretary 

SECRETARY:
The Secretary will: (Bold items reassigned temporarily):
            Record and prepare minutes of the Board and other business meetings
            Distribute minutes to all Board members following approval by the President
            Maintain Chapter records of minutes and Articles of Inc. etc.
            Submit meeting notices to selected media  
            Maintain the Chapter’s membership rosters and other mailing lists 
            Maintain meeting name tags and meeting notices
            Receive, record, and coordinate meeting notices and reservations with the President
            Notifies all Chapter members and RIMS National office of:
                     Chapter officer/director changes 
                     Deputy member changes 
                     New Chapter Members
            

VICE PRESIDENT – MEMBERSHIP:
The VP Membership is responsible for membership retention and acquiring new Members for the Chapter.  He or she will coordinate all membership committee activities, and review all Prospective members or membership applicants to assure their eligibility under National and Local Chapter By-Laws.

             Provide RIMS National with membership information as requested
             Welcome and introduce all member prospects attending meetings
             Send prospect attendees a letter following meeting
             Bill Associate Member’s dues annually as directed by the Board

MEMBERSHIP COMMITTEE:
             Will assist the VP Membership in obtaining, retaining, and communicating with Chapter
             Members of all categories (Members, Associate Members, & Prospective Members). 

VICE PRESIDENT – PROGRAMS:

                 Plan, arrange for, and coordinate the Chapter’s Monthly Programs
            Arrange, confirm, and introduce Chapter Program Speakers
            Send Speaker thank you letters
            Arrange for, obtain, and give out Speaker thank you gifts 

VICE PRESIDENT - LEGISLATIVE AFFAIRS:

                Will review and distribute, to the Chapter Membership, information and notices 
                 of legislative activity concerning insurance and risk management issues.

                 Will participate in monthly Chapter Officers meetings to govern the activities
                 of the Chapter.

HOUSE OF DELEGATES REPRESENTATIVE:
            Represents the Chapter at RIMS national meetings
            Reports results of RIMS meetings and actions to the Chapter Officers & Membership
            Serves as the day to day liaison between the Chapter and RIMS